Parent and Outreach Services

Hours of Operation

Monday 8:30 a.m. - 5 p.m.
Tuesday 8:30 a.m. - 5 p.m.
Wednesday 8:30 a.m. - 5 p.m.
Thursday 8:30 a.m. - 5 p.m.
Friday 8:30 a.m. - 5 p.m.
Saturday Closed
Sunday Closed

Contact

412 Sterling Drive
Google Map

Handicap Accessible

Tel:
+1(718)630-4805

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Making an Appointment

Call 718-630-4079 or 718-630-4805 to schedule your appointment. Walk-ins welcome  too!

CYS Registration

Registering Your Child in CYS

The first step to participating in CYS programs and activities is registration. Start your CYS registration by gathering up the needed paperwork with Webtrac online services, then finish up in person at Parent Central Services.

 

We’ll verify your eligibility (based on the sponsor’s status) at registration.

You’ll need your ID card and the following items to complete your registration:

 

  • Kids age – 0-12 years
    • CYS Health Screening Tool, DA 7625-1, Tool 1 or DA 7725
    • Child Health Assessment - complete Parts A, B & C or Part A + school physical (due within 30 days of registration)
    • Family Care Plan for single/dual military only (due within 30 days of registration)
  • 6th grade – 12th grade:
    • CYS Teen Self  Registration Form
    • CYS Health Screening Tool, DA 7625-1, Tool 1 or DA 7725 (complete only if physician documented special needs)

 

After CYS registration, most of your information follows you from post to post, so you don’t have to start from scratch after each new PCS move.

 

Once your registration is complete, you can enroll in programs like these: Child Development Centers (CDC), Family Child Care (FCC), School Age Centers (SAC), Kids on Site (KOS), Camps (Summer Camp and Before School Supervision), SKIESUnlimited, and Youth Sports. You’ll need to complete the listed forms for the program in which you are enrolling, available on WebTrac or in person at CYS Parent Central Services:

 

  • Child Care (including Child Development Centers, Family Child Care and School Age Center)
    • Application for Department of Defense Child Care Fees, DD 2652 (not applicable to hourly care)
    • USDA Income Eligibility Form
    • Current immunization record (up to five year olds, and school age kids not enrolled in public school)
    • CYS Health Screening Tool, DA 7625-1, Tool 1 or DA 7725
    • Child Health Assessment (complete Parts A, B & C or Part A + school physical), due within 30 days of registration
    • Current immunization record (up to five year olds, and school age kids not enrolled in public school)

 

  • Kids on Site
    • CYS Health Screening Tool, DA 7625-1, Tool 1 or DA 7725
    • Child Health Assessment (complete Parts A, B & C or Part A + school physical), due within 30 days of registration
    • Current immunization record (up to five year olds, and school age kids not enrolled in public school)

 

  • Summer Camp (before 1pm) or Before School Supervision
    • Application for Department of Defense Child Care Fees, DD 2652
    • CYS Health Screening Tool: DA 7625-1, Tool 1 or DA 7725 (if identified during the registration process)

 

  • SKIESUnlimited
    • CYS Health Screening Tool: DA 7625-1, Tool 1 or DA 7725

 

  • Youth Sports
    • CYS Health Screening Tool: DA 7625-1, Tool 1 or DA 7725
    • Health Assessment/Sports Physical (complete Parts A, B & C). Due before participation in all sports activities

 

We may also require a Medical Action Plan (MAP) if your child/youth is diagnosed with allergies, diabetes, asthma/respiratory, seizures that require any rescue medications, or other conditions noted by Multi-disciplinary Inclusion Action Team (MIAT).

 

 

Parent Orientation

Once you’re registered with CYS and enrolled in a program, Parent Central Services schedules appointments to acquaint parents with their child’s program. These sessions are an important part of the enrollment process and are offered at times convenient to parents. Orientation highlights include:

  • Facility tour
  • Orientation of our programs and spaces
  • Review of rules of conduct and procedures
  • Opportunity to meet staff, care providers and key volunteers
  • Chance to complete required forms
  • Parent participation
Get on the Childcare Wait List (MilitaryChildCare.com)

Requesting care is a snap with MilitaryChildCare.com.

Military Child Care (MCC) is a Department of Defense website for military families seeking child care. This single online gateway enables families to search for and request care, manage their requests and update their profiles online. Once you create an account, you can start requesting care.

STEP 1: CREATE ACCOUNT

Go to MilitaryChildCare.com to create an account containing information about your family, or to login using an existing username and password.

STEP 2: SEARCH AND REQUEST CARE

Search the system for the child care options that best fit your needs and submit your request for care.

STEP 3: MANAGE MY REQUESTS

You can manage your requests for care from anywhere in the world.

STEP 4: UPDATE MY PROFILE

Keep your My Profile page up-to-date with important information.

Will I get a Wait List number or an indication of how long will it be?

Militarychildcare.com will provide you with an anticipated placement time for child care when you request care.

Child Care Fees

According to public law, child care fees military-wide are based on Total Family Income (TFI), which is how much the parents make. (Fees are based on TFI and apply to children who attend on a regular basis. Parents are mandated by public law to pay their share of the cost of child care. Section 1793 of title 10, United States Code, requires that DoD prescribe uniform fee regulations for military child development programs.)

Parent fees are determined during the enrollment process prior to enrolling in a regularly scheduled Child Development Center (CDC), Family Child Care Home (FCC), School Age Care (SAC) or Youth Programs operating before 1300 hours and annually thereafter. 

WebTrac offers easy bill payment, tax forms, receipts, class sign-ups and other convenient options. Payments for childcare can also be made at any CYS Child Development Center, School Age Center, and Parent Central Services (PCS).

Children with Special Medical Needs

We love our kids with special needs – and make every effort to include them in CYS activities and programs.

To do that, every installation convenes a Multi-disciplinary Inclusion Action Team (MIAT), which explores child care and youth supervision options for children and youth with special needs, including life-threatening conditions, functional limitations and diagnosed behavioral/psychological conditions.

The MIAT recommends child care and youth placement. It also determines reasonable accommodations and availability of services to support a child/youth’s special needs.

The MIAT includes parent(s), CYS Coordinator, Outreach Services Director, Army Public Health Nurse (APHN), and Exceptional Family Member Program (EFMP) manager.

Parent Participation

CYS needs parents, too! Want to get engaged with CYS? Here are some ways.

Parent Volunteers: Throughout the year, we need parents to help out with activities. The Parent Participation Program encourages parents to volunteer with CYS, assisting with special events and activities (like field trips, holiday events, and special curriculum programs), small group activities, and special projects (such as playground improvement, procurement of equipment, and administrative aid). Parent Participation Program volunteers can take advantage of reduced child care fees for regularly scheduled programs, too.

Parent Education: Want resources to help raise healthy children? Join us for a variety of parental education classes to enhance parenting skills.

Parent Advisory Council: If you’re interested in a leadership role, look into the Parent Advisory Board, which meets quarterly to discuss ways to enhance Child and Youth Programs.

PCS'ing and Relocating

Transition of Child Records
 

Parent Central Services provides Army-wide transition assistance such as Global Data Transfer (GDT) of child records and accepts projected registrations for continued services. The system is designed to streamline the relocation process for military and civilian families. Standard data elements (such as names, birthdates, child health records, etc.) should follow each Family to their new duty assignments and make the local CYS registration procedure faster and easier.

Importing and exporting data for relocating families is part of the regular CYS in-and out-processing protocol.

Enrichment Programs

Don’t need childcare? We offer enrichment programs, too!

Here are some of our most popular on-post activities:

     Kids On Site! provides short-term hourly child care to parents attending on-post meetings or functions in the same or adjacent building.

     Parents on Site offers support services for parent co-ops, infant/toddler playgroups, and short-term care in unit settings by Family members in another unit or organization.

     CYSitters offers formal training for teens from adults who provide short term hourly child care for Families in their own homes. The training covers the skills needed to safely and appropriately care for children, including first aid and CPR, program activities, and the “business” of babysitting.

     School of Knowledge, Inspiration, Exploration and Skills (SKIESUnlimited) includes a range of out-of-school classes in areas like music, dance, martial arts, gymnastics, technology, life skills, SAT prep and athletic experiences. 

     Deployment Support Services provides special options for eligible Army Service members, including deployed Soldiers, dependents of Army Fallen Warriors, and Army Wounded Warriors assigned to a Wounded Warrior Unit. If you’re deploying, contact your local Parent Central Services Office or your child’s program.

School Links

Family Welcome Centers

Fort Hamilton High School 

PS/IS 104

Ps 264

District 75 Schools 

Universal Pre-K Enrollment Information 

Gifted and Talented 

Specialized High Schools 

Parent's Handbook

Parent's Handbook

Useful Parent Links
Useful Parent Guides / Links to...
U.S. Department of Education
Calendar for NYS Homeschool

Note: The dates for Quarterly Reports are only suggestions, as the law states that you may furnish your own schedule for these.

July 1

Letter of Intent (LOI)

August 15

Individualized Home Instruction Plan (IHIP)

November 15

First Quarterly Report

January 30

Second Quarterly Report

April 15

Third Quarterly Report

June 30

Fourth Quarterly Report,
Year-end Assessment

 *New York State Homeschooling Resources

Required courses

  1. For purposes of this subdivision, a unit means 6,480 minutes [108 hours] of instruction per school year.

  2. Instruction in the following subjects shall be required:

  • Education Law, sections 801, 804, 806 and 808, also require the following subjects to be covered during grades kindergarten through 12:

  • For grades 9 through 12: English (four units); social studies (four units), which includes one unit of American history, one-half unit in participation in government, and one- half unit of economics; mathematics (two units); science (two units); art and/or music (one unit); health education (one-half unit); physical education (two units); and three units of electives. The units required herein are cumulative requirements for grades 9 through 12.

  • The following courses shall be taught at least once during the first eight grades: United States history, New York State history, and the Constitutions of the United States and New York State.

  • For grades seven and eight: English (two units); history and geography (two units); science (two units); mathematics (two units); physical education (on a regular basis); health education (on a regular basis); art (one-half unit); music (one-half unit); practical arts (on a regular basis); and library skills (on a regular basis). The units required herein are cumulative requirements for both grades seven and eight.

  • For grades one through six: arithmetic, reading, spelling, writing, the English language, geography, United States history, science, health education, music, visual arts, physical education, bilingual education and English as a second language where the need is indicated.

**Patriotism and citizenship;

  • health education regarding alcohol, drug and tobacco misuse;

  • highway safety and traffic regulations, including bicycle safety; and

  • fire and arson prevention and safety.

Attendance need not be mentioned in your paperwork, but the number of total hours per quarter is required in each quarterly report (225 hours for grade 1-6, or 247.5 hours for grades 7-12). 

Transportation Guide
Transportation Guide
Parents & Family Transportation Information
School Bus
College Planning
Planning for College:  A Guide for Students and Their Parents Description
College Board Comprehensive college information site. College Board Online includes College Board tests, programs, and online registration, a Test Question of the Day, SAT preparation, a searchable database of colleges, financial aid information (including a financial aid calculator), career planning information, a fee-based essay evaluation service, online shopping and more.
Preparing for Your Education Find out what you need to do to prepare for education beyond high school.
SuperCollege.com Offers advice on writing a good entrance essay, taking exams and applying for scholarships and offers other information on the college experience- start to finish. 
Accredited & Affordable Online Colleges (ACO) ACO creates in-depth resources that address topics, questions and concerns related to higher education with an eye on affordability and accreditation. Resources include comprehensive guidebooks, student interviews, user-friendly search tools, federal data sets and other materials created and vetted by experts in their fields.
Campus Tours Visit virtual campuses of colleges and universities.
CollegeAtlas.org Relevant, reliable and up-to-date information about college and higher education opportunities.
CollegeBoard College Search Explore your interests and take the time to find the college that's right for you and puts you on a path to a bright future.
Colleges of Distinction Profiles colleges and universities throughout the United States that excel in four areas of distinction: engaged students, great teaching, vibrant communities, and successful outcomes.
Guide to Online Schools Resources empower students to connect with colleges and universities in order to find the best-fitting educational programs for career advancement and training.
Hack College "Work smarter not harder" is the motto of this site designed to equip students with the knowledge to optimize their college experience from a technology standpoint.
Peterson's Education Center Includes information about educational programs at all levels and provides searchable databases of colleges and academic programs including test prep and financial aid. Similar in content to College Board Online.
Educational Testing Service Network ETS are the the folks that write the SAT I: Reasoning Test, SAT II: Subject Tests, AP, GRE, CLEP, etc. ETS Net provides sample test questions, test preparation, and test registration. It also contains information on college planning, financial aid, and links to college and university sites.
Kaplan Test Prep SAT, ACT, and other test preparation, admissions consulting, and other services to help you prepare for college.
March 2 Success A FREE tool, from the U.S. Army, that provides educational content to help anyone improve their knowledge and test scores in the areas of Language Arts, Mathematics, and Science. March 2 Success provides materials to help improve scores on tests such as the SAT, ACT, state exit exams, and ASVAB.
College Resources / Financial Aid
Informational Brochures  
Findlay Athletics Florida State
Moore House CUNY / Veterans CUNY
Trade Schools Nursing Program
BSCC Auto tech Big Future College Application Checklist
Big Future Ed Pay Advance Placement
Big Future College Plan Handout Admission Profile Freshmen
SUNY VESID: College Training Information
Inventory of Registered College Programs College and University Campuses in New York State
NYSED Office of Higher Education  
Federal Resources Description
Federal Student Aid (FAFSA on the Web) - Information about how to apply for federal student aid from the United States Department of Education
GovLoans.gov A plain speak web site that helps citizens learn more about federal loans and directs them to the information that best meets their needs
New York State Financial Aid (NYS Higher Education Services Corporation) Information on sources for financial aid, loans and tax information related to college
Students.gov Government portal for students with links to scholarships, internships, and academic resources
Veterans of Foreign Wars (VFW) Annually, the veterans' organization distributes more than $3 million in scholarships and savings bonds to America's youth through the annual Voice of Democracy and Patriot's Pen contests
Frequently Asked Questions

* What services does CYS provide?

·         Full-day child care

·         Part-day preschool

·         Youth Sports

·         Kids on Site

·         Seasonal Camps            

·         SKIESUnlimited   

·         Open recreation for teens

·         Hourly care

·         Strong Beginnings Pre-K program

·         Recreational classes

·         Before/after-school programs

 * Not all programs are offered at every garrison. Please check with your local CYS office to verify availability of programs.

 

2. What can be provided as proof of eligibility?

The sponsor’s ID card or DEERS enrollment forms that prove legal guardianship. If the sponsor is a biological parent, a birth certificate works, too.

 

3. Who should I contact if I have questions or concerns?

Contact your local Parent Central Services to get your questions answered, by email, phone or in person. 

4. Where can I register?

Visit Parent Central Services 

 

5. What do I need to register?

·         Government ID

·         Contact information

·         Two emergency contacts

·         Immunization Documentation, unless school age children are enrolled in a local public school system where proof of currency of vaccination is required

·         Deployment orders (if applicable)

·         LES/pay voucher, student letter, or seeking employment verification (for on-base child care)

  

6. What full-day or before/after-school child care is available?

We offer three child care options

1. Family Child Care Providers

2. On-base child care centers

3. Army Fee Assistance for off-base child care

 

7. How often must I register and why?

The Department of Defense requires children's records be updated at least annually for their health, safety, or well-being.

 

8. When does my child need a sports physical?

Sports physicals are required by the first practice for your child to participate. The child may not participate until a sports physical has been completed by a physician. Sports physicals are required for seasonal competitive sports: baseball, basketball, cheerleading, flag football, soccer, track and field, and youth fitness programs.

 

9. When do I need to complete a health assessment for my child?

The health assessment is required 30 days from the date of registration. The health assessment is due every three years unless there are changes in your child’s medical condition before then.

 

10. Are immunizations required to register?

Yes. Kids five years and under need proof of immunizations. So do school age children not enrolled in a local public school system where proof of vaccination is required. Homeschool children are required to provide a copy of their immunization records.

 

11. What if my child needs special accommodations?

We welcome children with special needs. Every child will receive a recommended care plan based on the information presented from the Multi-disciplinary Inclusion Action Team. 

 

12. Are there exceptions to fees based on total family income for special circumstances?

Yes. Commanders have the authority to grant financial hardship waivers and must consider the balance of Non-Appropriated Fund (NAF) income and appropriated fund support as they approve waivers. Approved fees must be within the fee categories established by DoD.

 

13. Are there discounts for multiple children from the same family?

Installation Commanders may authorize up to 20% reduction of fees for additional children of the same family, with the exception of contractor employees and specified space-available patrons (in accordance with Department of Defense fee guidance) who do not receive child care fee assistance.

 

14. * What is available to me if I am retired?

Sports and SKIESUnlimited classes are available to retirees’ Families.. Retirees are allowed to use services on a space-available basis when there are no other eligible uses on the wait list.

 

15. What types of programs and activities are offered for middle school students and teens?

·         Leadership activities

·         Girls & Guy talk

·         Sports clubs

·         How-to projects

·         Power Hours

·         Technology

·         Leisure activities and special events

·         Open recreation starting at 1300 on school holidays

·         Summer camp

·         Before School Supervision

 

16. What does the School Support Services Office do?

The School Liaison Officer works in conjunction with the CYS Division and the local school community to address educational issues involving military children. Through partnering with the local and military community, the School Liaison Officer acts as a communication link between the installation and the surrounding school districts. 

 

17. How do I use MCC?

STEP 1: CREATE ACCOUNT

Go to MilitaryChildCare.com to create an account containing information about your family, or to login using an existing username and password.

 

STEP 2: SEARCH AND REQUEST CARE

Search the system for the child care options that best fit your needs and submit your request for care.

 

STEP 3: MANAGE MY REQUESTS

You can manage your requests for care from anywhere in the world.

 

STEP 4: UPDATE MY PROFILE

Keep your My Profile page up-to-date with important information.

 

 

FAQ.pdf

Procedures for School Closing